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HR and Payroll Administrator

The HR and Payroll Administrator will be required to deliver accurate and effective day to day operational HR/Payroll services and guidance to the business. Delivering an outstanding level of service to all (internal) customers. The HR and Payroll Administrator is responsible for the accurate upkeep of all HR related files, documents and systems ensuring compliance with company procedures and employment legislation. The HR and Payroll Administrator will support the team by producing a range of documents (including but not limited to contracts of employment, contract renewals or changes, declarations of intent, study agreements etc.) in line with company policy and support the compensation and benefits, payroll and training processes accordingly.

The HR and Payroll Administrator will support the HR Business partner EMEA to deliver end to end payroll and benefits administration through the use of HRIS. He/she will answer employee queries around salary and benefits in a timely manner, escalating more complicated issues to the HR Business partner EMEA.

Job tasks

Payroll, Benefits and Reward

  • Administer benefits and pension data uploads and monthly benefits closure process though the relevant online tools and update providers accordingly;
  • Responsible for the timely and accurate maintenance of all the HRIS systems in regard to starters, leavers, salary changes, hours of work, change in terms, promotions etc., and the annual update of holiday entitlements and salaries;
  • Ensure all Payroll actions are completed in a timely and effective manner;
  • Ensure all HRIS data is up to date in relation to cost centres, departmental codes and reporting lines
    ensuring timely completion for the reporting of headcount and FTE data;
  • Answer benefits and payroll queries as raised by employees;
  • Annual calculation and update of the holiday allowances in the HRIS tool and communication to the individual employees.

Talent Management

  • Support with compilation and issuance of contracts of employment and hire packs to new starters following offers;
  • Log the return of appraisal, development plans and other associated documentation to ensure process is followed to required deadlines.

HR Operations

  • Ensure all employee files (paper and online), HR filing systems and documentation are appropriately filed, catalogued and archived as appropriate in a timely and accurate manner;
  • Manage the general “HR” inbox, redirecting non-administrative queries to the relevant member of the HR team accordingly.

Policy Development & Continuous Improvement

  • Make recommendations for improvements to systems, processes, procedures, documents and forms in an effort to continually improve HR Service to the business;
  • Support accreditation processes by ensuring adequate preparation, implementation and adherence to procedures and process as required;
  • Project work as may be reasonably required by the HR Business partner EMEA.


 Actively participate in charity fundraising within the organisation;
 Attendance at regular business review meetings and team meetings;
 Communicate effectively with other teams and departments to facilitate an environment of collaboration and support across the business;
 Undertake any other tasks as reasonably requested by the HR Business partner EMEA;
 Exhibit and encourage a clear, simple communication style, and act as a role model for the corporate value system (clarity, anticipation, and compassion) and competency framework.

Skills and experience

Essential Skills & Experience

  • Vocational degree HR/Payroll related field
  • Available for 32 hours a week.
  • 1-2 years experience as an HR/Payroll assistant or relevant human resources/administrative position
  • Solid experience of using, administering and reporting using an HRIS tool (Cobra)
  • Exceptional organisation skills
  • Excellent attention to detail
  • Good level of numeracy and computer literacy (good Excel skills)
  • Payroll or Pensions Auto Enrolment knowledge/experience
  • Strong team player

Desirable Skills & Experience

  • Experience of working within financial parameters
  • Ability to liaise with suppliers (benefit providers and HRIS provider)
    Personal Characteristics
  • Self-motivated with a strong work ethic
  • Positive and resilient with a “can do” approach
  • Thrives on using own initiative and works effectively with minimum direction and as part of a team
  • High level of self-awareness with a willingness to embrace further learning and training
  • High attention to detail prioritising work to tight deadlines
  • Appreciates the importance of accuracy
  • Thrives in a fast paced, constantly evolving environment and can adapt to change readily
  • Understand how HR as a department positively impacts service to external customers
  • Recognises HR as a “partner” to the business rather than an “enforcer”
  • Ability to communicate effectively and clearly at all levels using a wide range of mediums

For more information about this position please contact Colette Vermast, telephone number +31 13 536 2026.

Interested? Sent your resume and motivation letter to (closing date: 6 April 2019).