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10 Guidelines for Arranging Humanitarian Group Travel

We’ve seen humanitarian group efforts reach incredible results through compassionately helping those in need in a tremendous way. While there are upsides to group travel, making arrangements for a large group of people is a complicated task. We are here for you, confident and happy to help.

Humanitarian group travel will boost your efforts

We’ve been arranging humanitarian group travel since our establishment. Through the decades, we’ve been continuously acquiring experience in this particular field of humanitarian travel. In order to provide unmatched services to NGO and mission travel managers, we set high standards for ourselves.

10 Guidelines for humanitarian group travel

Raptim has teams of group specialists who are dedicated to the success of your mission and vision.  We arrange from airline tickets to entry requirements and from itineraries to insurance. From start to finish, we are a part of your team. Based on our experience here are 10 guidelines for humanitarian group travel.


  1. Use CIBT to determine if a visa is required. If yes, apply for a visa as soon as possible.This will prevent the last minute rush fees and save you a lot of money.
  2. Contact your travel management company for arranging visas. We happily provide assistance in acquiring the right visas for your travel group. While we’re at it, we’ll make sure every passport is in order too.


3. Bring cash. Not all accommodations accept credit cards or any form of digital payment. Visit your bank before leaving for information about the local currency. It’s also wise to alert your bank for travel plans in case an emergency happens.

4. When you’re going to a dangerous location, such as in a war-torn or natural disaster-prone country, try to arrange a high-situated accommodation on one of the upper floors.


5. Rent a car, or multiple cars in case of a large group, when you’re up against rugged terrain at unusual locations.

6. Only use approved ground transportation after you’ve landed. Contact your travel consultant for advice regarding this subject. In addition to comfort, convenience and timesaving, pre-arranged ground travel is, more often than not, substantially cheaper.


7. Obtain pre-travel advice about vaccinations and health advice should something happen in the time you’re providing aid.

8. We highly recommend having a pre-travel appointment with a regular doctor and possibly a travel medicine specialist, for each and every member of your aid work group.

9. Always bring along a first aid kit.

Vaccines When Travelling to Africa

Group benefits

10. Be sure to contact your travel management company if you have a large group of aid workers that need transportation to a vulnerable destination. It’s likely that they can provide insights to help ease the experience of planning and booking travel for a large group. Try to arrange a group policy with every possible booking, such as travel insurance, transportation, accommodation and travel. This could save you a lot of money.

Contact us for questions regarding humanitarian group travel

We’ve been organizing humanitarian group travel for more than six decades. Learning and improving every day thanks to our experienced and compassionate clients. Because of this, we know the world you work in. Our staff is dedicated and focused on the complex and at times very urgent travel needs of humanitarian groups. Never hesitate to contact us should you desire more travel information.